Pawnshops & Secondhand Merchants
Every pawnbroker or non-exempt secondhand merchandise dealer is required to keep a register of each article of property that a person pawns or sells to the pawnbroker or secondhand merchandise dealer. The information is required to be submitted to a statewide repository that is accessible to law enforcement.
NOTE: Please download and carefully review the
If you have further questions after reading these materials, please contact the Division at firstname.lastname@example.org. The orientation packet above gives detailed information regarding:
- The registration requirements and process for pawnshops and secondhand merchants.
- An explanation of the Utah Central Database and the relevant contact information.
- A summary of certain sections of the Pawnshop and Secondhand Merchandise Transaction Information Act 13-32a-101 et seq.
- Frequently Asked Questions
- Additional resources and links
This information is made available as a free public service without any express or implied warrranties, and is subject to the following disclaimers:
- ACCURACY. The State makes no guarantee of the completeness or accuracy of this information. The State makes no promise or warranty to maintain or update the information. The user assumes the risk of verifying materials.
- NO WARRANTIES. In providing this information, the State makes no express or implied warranty, and does not assume any responsibility for the information's accuracy, completeness, currency, or use for any purpose.
Frequently Asked Questions
Any pawnshop or secondhand merchant must register with the Division annually and comply with all provisions of the PSMTIA, including collecting and uploading transaction information to the Central Database.
Yes. Certain businesses that purchase secondhand goods are exempt from registration and uploading requirements. These include businesses such as antique dealers; consignment shops; appliance or furniture dealers; auction houses; garage, yard, or estate sales; book, magazine, or postcard dealers; donations to religious, non-profit, or charitable organizations for which no compensation is paid; secondhand clothing and shoe businesses. Please see section 13-32a-102(29)(c) for a complete list of exemptions. Note: If you are an exempt business (e.g. antique dealer, appliance dealer) but you purchase items that are not exempt, your business must still register with the Division and comply with the PSMTIA for all non-exempt items.
No. Scrap jewelry, used jewelry, and gold buyers must register with the Division and comply with all portions of the PSMTIA.
Click on "APPLY/RENEW REGISTRATION" in the menu to the left.
Upon receiving the registration, the Division will process the registration and send the information to the Central Database so an account may be created in the database. Please allow for an average of 7-10 days for the registration to be processed and an account to be set up in the database. After the Central Database has created your new account, they will email your Primary Contact with information on setting up a password and logging into the database. If your business or agency already has a Primary Contact account set up for the Central Database, the Primary Contact may add, reset, or delete additional users for that account.
Every year. Registrations expire at the end of the calendar year, regardless of when the initial registration occurred. Renewal registrations must be submitted to the Division no later than January 31st following their expiration. See section 13-32a-111(2).
A late fee may apply to late registrations. Please contact the Division to determine the current amount of the late fee. Late registrations may be subject to a civil penalty of up to $500. See section 13-32a-110(1)(g).
The current annual registration fee is $300. The division accepts credit card payment via the eGov online renewal system. Payment via check or cash needs to include a signed registration form. Checks should be made payable to "State of Utah". See section 13-32a-111.
Please notify the division that you are no longer operating as a pawnshop or secondhand merchant so we may update our records and notify the Central Database.
Yes. Any pawn transactions or purchases of secondhand goods in the state of Utah are subject to the PSTMTIA and the requirements therein.
Yes. Every location must be registered separately with the Division, pay the registration fee, and have their own login ID and credentials with the Central Database.
Yes. Every business that conducts pawn transactions or buys secondhand goods must register with the Division and upload to the Central Database. There is no minimum number of transactions that would exempt a pawnshop or secondhand merchant from registration and compliance with the PSMTIA.
Yes. A pawnshop or secondhand merchant must maintain a physical copy of the pawn ticket or sales receipt for no less than 3 years. See section 13-32a-108(1).
- Date and time of the transaction
- Whether the transaction is a pawn or purchase
- Ticket or receipt number
- Date ticket must be redeemed (if item was pawned)
- The seller’s name, residence address, date of birth, driver’s license number (or other valid form of federal or state issued ID), and phone number.
- Seller’s signature
- Legible fingerprint of the seller’s right index finger (After Jan 01, 2020 digital fingerprints will supercede this requirement)
- The amount loaned on or paid for the item
- The identification of the business employee collecting the seller info
- An accurate description of the item being pawned or sold to the business, including: identifying marks such as names, brand names, numbers, serial numbers, model numbers, color, manufacturers' names, and size; metallic composition, and any jewels, stones, or glass; any other marks of identification or indicia of ownership on the property; the weight of the property, if the payment is based on weight; any other unique identifying feature; gold content, if indicated. See section 13-32a-104.
Yes. Prohibited items include:
- Property with removed, altered, defaced or obliterated serial numbers or other indicia of ownership.
- Property that is not a numismatic item but has indicia of being new and is not accompanied by a receipt or other satisfactory proof of ownership beyond the seller's own statement.
- Gift cards, transaction cards, or other physical or digital cards or certificated evidencing store credit.
Yes. A pawnshop or secondhand merchant may not pawn or purchase property from anyone under the age of 18 or who appears to be under the influence of alcohol or controlled substance. See section 13-32a-110.5.
15 days. See section 13-32a-109.
Any law enforcement agency can place a hold on property at a pawnshop or secondhand merchant. The agency should notify the business and provide a "property hold form" to the business. An initial hold by law enforcement is 90 days. This hold can be extended by the agency another 90 days if necessary. After 180 days, a court order must be obtained by the law enforcement agency. See section 13-32a-109(4).
The website for the Central Database can be accessed by visiting https://pawn.utah.gov and logging with your individual user name and password.
The Central Database website is capable of doing an online ticket entry system. All that is required is an Internet connection. The Central Database is also compatible with a few different database formats. Please contact the Central Database to determine file compatibility if you elect not to use the online ticket entry system. You may also find additional information regarding how to upload after logging into the Central Database website.
All transactions must be uploaded to the Central Database within 24 hours of having entered into the transaction. Failure to upload transaction information may result in administrative fines of $50 per day if the delay results from a computer or electronic issue and the business has not complied with the notification requirements of this section. Failure to upload within 24 hours when no computer or electronic malfunction is present may result in civil penalties of up to $500 per violation. See section 13-32a-106(1)(a).
A business must immediately notify the division and local law enforcement that it is having computer problems and is unable to upload transactions. The problems must be fixed in three days or the business must provide the division and local law enforcement with documentation from a reputable computer maintenance company as to why the problem cannot be solved within three days. See section 13-32a-106(3)(a).
After logging into the Central Database website, there is a search function called "Review and Verify Ticket Information by Date." This search will allow you to see if the transaction information is properly entering the fields in the database.
Yes. Because every transaction is stored in the Central Database, the transactions are identified by the ticket number for the transaction. If multiple transactions are using identical transaction numbers, an error will be generated in the database as a duplicate entry.
No. The Central Database cannot issue a login ID or password to the Central Database until after a pawnshop or secondhand merchant has registered with the Division. The Division will send the registration info to the Central Database and then an account will be created for the person the business has designated as the Primary Contact. The Primary Contact will be able to create and manage additional logins for any other users the business wishes to be able to interact with the database.
Yes. Any law enforcement agency may conduct reasonable random inspections to monitor compliance with the PSMTIA. See section 13-32a-108(2)(a).
Yes. Any law enforcement agency can place a hold on property at a pawnshop or secondhand merchant. The agency should notify the business and provide a "property hold form" to the business. An initial hold by law enforcement is 90 days. This hold can be extended by the agency another 90 days if necessary. After 180 days, a court order must be obtained by the law enforcement agency. See section 13-32a-109(4).
After a hold period has expired, a law enforcement agency shall notify the business within 15 days after the hold has expired. If the law enforcement agency does not notify the business within 15 days, the business may send written notice to the law enforcement agency informing them that the hold has expired. If the law enforcement agency does not respond within 30 days after being sent the notice by the business, the business may manage the item as if acquired in the normal course of business. See section 13-32a-109(9).
Yes. Law enforcement may seize an item during the course of an investigation when the item is needed for the purpose of forensic testing, or if the property contains unique or sensitive personal identifying information. Otherwise, the business shall retain possession of the item on which a hold has been placed while the hold period is in force. At the commencement of the criminal prosecution, law enforcement may seize the item for the duration of the criminal proceedings. See section 13-32a-115(2)(a).
Yes. A business may elect to reach an agreement with the original victim wherein the item is returned to the original victim during the criminal investigation. See section 13-32a-115(2)(b).
If during the course of an investigation law enforcement has identified an original victim, the law enforcement agency may return the item to the original victim ONLY after receiving a written statement from the prosecuting agency with jurisdiction over the matter that the item is not needed for the investigation or prosecution of the case. Law enforcement shall notify the business that the item is going to be released to the original victim after 15 days of providing the business notice if law enforcement is in possession of the item. If the business is holding the item, the business shall release the item to the original victim unless within 15 days the business complies with the requirements in Section 13-32a-116.5 to dispute the disposition.
Yes. Each individual employed by a pawn or sercondhand business that has access to the Central Database must complete training once a year. The online training may be accessed by clicking on "TRAINING" in the left-hand menu. See section 13-32a-112.1(1)(b).
No. The training requirements under the PSMTIA are continuing education requirements that may be completed at any time during the calendar year. The New Business Orientation Packet is a valuable resource to get acquainted with the Division, the Central Database, and the requirements for each pawnshop or secondhand merchant
Failure to attend training may result in a civil penalty of up to $500. See section 13-32a-110(1)(h).
Laws and Rules
- Pawnshop & Secondhand Merchandise Transaction Information Act (Printable Format), Utah Code Ann. §13-32a
- Pawnshop and Secondhand Merchandise Transaction Information Act, Utah Code Ann. §13-32a
- Pawnshop and Secondhand Merchandise Transaction Information Act Rules: R152-32a
- Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Salt Lake City Field Office
(Federal regulations regarding proper sale/purchase/transfer of firearms, etc.)
257 East 200 South Ste 475
Salt Lake City, UT 84111
- Utah Central Database
(Technical questions about the pawn database - acceptable file formats, etc.)
Utah County Information Systems
Email: email@example.com (email correspondence preferred)
- Utah Division of Corporations and Commercial Code
(To register a new business name, DBA, etc., or to renew same)
160 East 300 S, 2nd Floor
Salt Lake City, UT 84111
- Utah Division of Weights and Measures
(For information on “legal for trade” scales related to gold or precious metal purchasing)
350 N Redwood Road
PO BOX 146500
Salt Lake City, UT 84114-6500